Starting 2013 with nearly 1.8 million descriptions in ArchiveGrid inspired us to declare that our first database update of the year “rocked,” a playful nod to the Rock and Roll Hall of Fame for being one of the new contributors included.
What the small but mighty ArchiveGrid ensemble would find out as the year progressed is that were going to get on a roll.
In February, Marc Bron – a scholar from the University of Amsterdam – joined OCLC Research’s San Mateo, Calif., office for a three month internship. Marc’s speciality is in information retrieval and visualization, and he led several interesting projects which headlined some of our year’s main events. Marc carried out a thorough analysis of tag usage in the approximately 130,000 EAD XML finding aids in ArchiveGrid. You can read some interesting findings from the perspective of “discovery,” published in the October Code4Lib Journal article by Marc and Merrilee.
Marc also did innovative work to try and train a program to examine EAD documents to detect the names of – and find relationships between – people, groups, places and events, and to then find connections between related documents and collections. Marc and others in OCLC Research tested various Named Entity Recognition processes, and the ArchiveGrid team and some brave volunteers tried methods to annotate sample document sets.
What followed was a crescendo to new and novel ways of thinking about archival collections, connections, collaboration and annotation.
During one of Marc’s first few weeks in our office, we ambled over to the Stanford University campus to see a presentation by Amy Jo Kim about collaborative games. Her presentation got us thinking about how we might employ similar techniques in ArchiveGrid, and engage with domain experts to help identify relationships between collections. We developed a game of our own to test this approach. Called “TopicWeb,” it used the ArchiveGrid index and a dash of gamification to help experts assemble and sort the relationships of collections for a topic. We were able to get some great real-time reactions from archivists at the Society of California Archivists conference in April, and also from a more formal focus group in June.
In May, TopicWeb starred in a well-attended webinar we held to update the archival community on recent developments.
Staying tuned to organizing collection discovery around topics, we thought these connections might be staged in the ArchiveGrid user interface. Nine hand-crafted topic pages got their big break in July, when we implemented them on the ArchiveGrid homepage. And during the summer we also published the results of a survey we conducted in 2012, asking archive users about Social Media and Archives.
Our summer ArchiveGrid demonstration tour hit both ends of the Mississippi River: Merrilee in Minneapolis for the Rare Books and Manuscripts Section preconference in June, and Bruce, Merrilee, and Ellen in New Orleans for the SAA Annual meeting in August. We met a great many of our colleagues, some familiar and some new, at the ArchiveGrid exhibit booth, and took part in a range of meetings and panel discussions.
We wrapped up our summer by sharing a testbed of finding aids from ArchiveGrid with the Technical Subcommittee for Encoded Archival Description (the group reports to SAA’s Standards Committee) to help them test a program to automatically convert EAD 2002 format documents to the new EAD 3 format.
October brought the launch of the new ArchiveGrid user interface. Based on version 3 of the popular Bootstrap front-end framework, it’s a “Mobile First” redesign that aims to give us a strong foundation on which to extend ArchiveGrid’s features. We also tested some heatmaps to give us a better idea of what ArchiveGrid interface features are used the most, which helped us ascertain ways in which the update improved the user experience. Based on other analytics we’ve been tracking, the interface changes along with improved sitemaps for crawling by search engines have increased ArchiveGrid’s visibility and utility, with use continuing to track upwards since October.
And we ended the year with some promising work on “localizing” the view of ArchiveGrid, getting lots of good advice on that from colleagues at a couple of ArchiveGrid contributing institutions. It’s still an experiment and a work in progress, but we may have more to say about it soon.
But until then, there’s shopping to do for the holidays. Not ending the year without an encore, the team put out the call to our archivists colleagues (who have been very good this year) for advice on gift ideas, and Ellen assembled a fun and practical guide on the ArchiveGrid blog (to date our most popular blog post, by a mile).